Will you provide the alcohol?
No, we are a dry-hire bartending service, meaning we cannot legally provide alcohol for your event. However, you will purchase the alcohol, and we’ll take care of everything else—bartenders, bar setup, mixers, cups, garnishes, and more! This setup saves you money by avoiding the markup that traditional caterers charge, and the best part? You keep any leftovers!

How does the alcohol ordering process work?
We make it easy! Based on your guest count and preferences, we’ll create a customized alcohol order to ensure you have the right amount of beer, wine, and liquor. The liquor store will then put your order together and send you an invoice—simple, stress-free, and cost-effective!

Do you offer both alcoholic and non-alcoholic drink options?
Absolutely! We can include specialty mocktails with any package, or if you’re hosting a completely alcohol-free event, we offer a fully non-alcoholic package featuring handcrafted mocktails, soda, juice, coffee, and more.

Do you provide bartending services for small/private events?
Yes! Whether it’s a 300-person wedding or an intimate 20-person gathering, we bring the same level of care and craftsmanship to every event. No event is too big or too small for us!

Do you provide themed or customized drink menus?
Definitely! We love crafting personalized drink menus tailored to your event. Whether it’s themed cocktails, custom decor, or signature drinks named after you and your guests, we’ll make sure your bar setup is as unique as your celebration.

Do you provide a bar setup, or do we need to have one at the venue?
We provide a full bar setup, but if your venue already has a bar that you’d like to use, let us know! We can adjust our pricing accordingly.

Do you require a deposit?
Yes, to secure your event date, we require a 50% retainer fee due at the time of booking. The remaining balance is due two weeks before your event.

What if we don’t know our exact guest count at the time of booking?
That’s totally fine! We can use your best estimate when booking. Two weeks before your event—when the final payment is due—we’ll adjust your invoice to reflect your confirmed guest count.

Can you provide organic or locally sourced ingredients?
Absolutely! At Roaming Refreshments, we’re passionate about using the freshest ingredients. We grow our own herbs (mint, basil, etc.), source as much local produce as possible, and handcraft all of our simple syrups. Quality drinks start with quality ingredients!

When will you be at the Black Hills Farmers Market?
You can find us serving handcrafted mocktails made with locally sourced ingredients most Saturdays from May–October (8 AM–1 PM) and Wednesdays from July–October (8am-1pm) Come say hi and grab a refreshing drink!

Can you set up both indoors and outdoors?
Yes! We have options for both settings. Our bar trailer is perfect for outdoor events, while our elegant wood bar is a great fit for indoor or winter events.

Do you have liability insurance?
Yes! We are fully insured with both general and liquor liability coverage. We can even extend our insurance to your event venue for the day for added peace of mind. While we always hope for the best, it’s smart to be prepared for anything!